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Tuition Remission and Tuition Discount

Purpose

Cabrini University is committed to the need for the continued professional growth and development of its faculty and staff. It considers support for educational expenses of personnel an important vehicle for addressing that need. The University is also committed to providing an exceptional benefits program for eligible employees. The Tuition Remission and Tuition Discount Policy (TRDP) are designed to foster this professional growth and development as well as provide additional benefits for an eligible employees’ spouse and dependents.


Eligibility

The (TRDP) applies to full-time benefit-eligible employees who have begun employment prior to the start of the term. Full-time benefit-eligible employees may obtain only one degree each in the undergraduate and graduate programs. This does not apply to dependents or spouses. See “Restrictions and Conditions” below for details. Special Conditions particularly apply for doctoral program tuition discount.

  • All applicants must meet Cabrini’s requirements for admission and are subject to University regulations and academic policies.
  • An employee must complete a Tuition Remission Application for him/herself, spouse, and/or dependent for each term in attendance.
  • Dependents/spouses seeking Tuition Remission benefits in an undergraduate program must submit the Free Application for Federal Student Aid (FAFSA) by the deadline(s) found on Page 3.
  • The employee’s supervisor must verify that the employee’s attendance at classes will not adversely affect department services or activities, or, result in undue hardship for other employees, if course work is taken during regularly scheduled work hours. Alternative work arrangements will only be granted at the discretion of the immediate supervisor.
  • Adjunct faculty becomes eligible for graduate tuition benefits after meeting the following criteria:
    • Six term waiting period.
    • Eligible for up to 3 credits per term of graduate courses taken through Cabrini. Must be teaching during the term they wish to take a course.  The course must be related to their teaching discipline, approved by the appropriate Dean and the adjunct faculty member needs to meet the admissions requirements.
  • Part-time coaches become eligible for tuition benefits provided they have begun their employment prior to the start of the term
    • Part-time coaches are eligible for up to 6 credits per term of undergraduate courses taken at Cabrini provided they do not have a baccalaureate or 3 credits per term of graduate courses taken at Cabrini. For those seeking a certification in the Education program or other graduate programs that require undergraduate classes, undergraduate courses needed to receive the certification will be covered under tuition remission.

Employees can only use the benefits to which they are eligible for under their primary position with Cabrini. In the event that Cabrini University is forced to limit the number of students it may approve for tuition remission in the various graduate program(s), new enrollment into a program will be determined each semester.  Decisions for the number of new enrollees into the graduate program(s) will be made by August 1 for the Fall Term and by December 15 for the Spring Term.  The Graduate Admissions department after consultation with the Deans will notify Human Resources each term of any limits on new enrollees to the program(s).  The following eligibility criteria will be used:

  1. New Prospective Participants: Benefit would be made available to eligible participants according to greatest seniority (Seniority defined as years of continued full-time employment at Cabrini University).

 

Maximum Credits

  • A full-time employee may seek approval to enroll in up to nine (9) undergraduate or six (6) graduate credit hours for each of the designated term periods: Fall Term, Winterim, Spring Term, and Summer Term, (Summer I and Summer II).
  • A full-time employee’s spouse may seek approval from Human Resources to enroll in up to eighteen (18) undergraduate credit hours or three (3) graduate credit hours for each of the designated term periods: Fall Term, Winterim, Spring Term, and Summer Term, (Summer I and Summer II).
  • A full-time employee’s dependent may seek approval from Human Resources to enroll in up to eighteen (18) undergraduate credit hours or twelve (12) graduate credit hours for each of the designated term periods: Fall Term, Winterim, Spring Term, and Summer Term, (Summer I and Summer II).

Application Deadlines

            Fall Term                      First Day of Classes   

            Winterim                      First Day of Classes   

            Spring Term                 First Day of Classes   

            Summer I Term            First Day of Classes   

            Summer II Term           First Day of Classes

If any of these dates fall on a holiday or on a weekend, the application deadline will be the last business day prior to the dates identified.

FAFSA Deadlines – UG Tuition Remission Beneficiaries

First time recipient - First Day of Classes

All others - May 1 Prior to Academic Year

Doctoral Program Tuition Discount

In limited cases, full-time employees of the University may be eligible for a 50% tuition discount for the University’s doctoral programs.  The following criteria must apply in such cases:

  1. The employee must be recommended by their Vice-President with a nomination letter that describes:
    • How enrollment in the requested doctoral program will benefit the University,
    • Employee’s qualifications for entering a doctoral program.
  2. For every year that the employee receives the discounted tuition, they are required to serve another year or reimburse the University for the discount extended to them.  Service begins after completion of the program, termination of program or termination of employment at the University. 
  3. Employees will sign a promissory note including stipulations for early departure.
  4. No more than two employees will be offered discount in any given cohort for each doctoral program.  Cabrini employees are only eligible for inclusion in the cohort after enrollment targets have been met.

VP Nomination letter must be received by March 1st. Employees will be notified by April 1st

This tuition discount only applies to full-time employees; spouse and dependents are not eligible for doctoral program tuition discount. 

Masters in International Business

Full-time employees and/or their spouses and dependents may be eligible to receive tuition remission for the University’s Master’s in International Business. The number of available seats will be limited each term. The Dean of the School of Business, Arts and Media will inform Human Resources each term of how many seats are available for tuition remission in this program. If more eligible employees, their spouses, or dependents apply than seats available, seniority at the university will be used to determine eligibility for the benefit. Employee’s will be responsible for all other costs of the program including the three trips, books and NASBITE exam.

Other Restrictions and/or Conditions

  • As of 2018 MS in Data Science is not covered under Tuition Remission Benefits.
  • Tuition remission applications for dependents must apply for all applicable financial aid through the Free Application for Federal Student Aid (FASFA) available online at http://fafsa.gov/ by May 1 prior to the academic year during which Tuition Remission is being sought. Tuition Remission is applied only to tuition charges. For resident students, state and federal grant funds can be applied to room and board charges. For dependent students, the amount of the Tuition Remission will be adjusted to accommodate the Federal and State grant funding to equal a total of the billable charges.   
  • The term “spouse” refers to a spouse as recognized under Pennsylvania law.
  • The term “dependent child” is defined as the natural son/daughter, stepson/stepdaughter, or legally adopted son/daughter of a Cabrini employee who is under the age of 24 at the beginning  of the academic  year and is claimed as a dependent on the employee’s federal income tax return for the tax year immediately preceding the academic year  in which tuition remission is granted. Dependents of divorced parents are considered eligible regardless of which parent claims the child for tax purposes.
  • Tuition remission is available for *dependent college-aged children of active employees who are enrolled part-time or full-time.
  • In the event of the death of an active employee, their college-aged children who are under the age of 24 will remain eligible to receive tuition remission benefits, provided that they meet the criteria for dependent status and remain in good standing during their course of study.
  • Dependents who are 24 years of age or older and already enrolled in a degree program at the University and already receiving tuition remission may continue to receive tuition remission under the following circumstances:
    • The dependent is enrolled in an undergraduate program as a matriculated student and requires no more than the equivalent of two terms of full-time study (24-36 credits) to complete a degree.
    • The dependent is enrolled in a graduate program and requires no more than nine (9) credits to complete a degree.
    • The employee is taxed on the value of this benefit.
  • This policy does not waive any of the institution’s fees associated with the application.
  • The student must remain in good standing in order to receive tuition remission benefits.
  • In the event of termination of employment, all tuition benefits are forfeited at the end of the current term.
  • It is the employee’s responsibility as an individual taxpayer to review the current tax codes as they relate to his/her particular situation. Please note that tuition remission for employees enrolled in a graduate program including those taking undergraduate courses toward the graduate degree and doctoral programs  are a taxable benefit and will be assessed during the tax year as taxable income.
  • Tuition Remission and Discount Policy covers classes taught through Cabrini.
  • Enrollments in courses offered by affiliated institutions and carrying a tuition charge rather than a credit-for-credit exchange are not covered by the Tuition Remission Policy.
  • Examples of courses not covered by the Tuition Remission Policy are study abroad, and independent studies.
  • The University reserves the right to deny enrollment in a particular course when the use of the tuition remission plan for self, spouse or dependent child(ren) would cause the course to be over-enrolled or causes the University to create another section of that course.
  • Spouses and dependent children may earn only one undergraduate or graduate degree or a certificate under this policy.

*Dependent statuses are identified as defined by FAFSA Regulations. Changes in dependent status will be reviewed on a case-by-case basis.

Forms Needed

Tuition Remission Application for Spouse or Dependent-PDF

Employee Tuition Remission Application-PDF

 

Procedures

Responsibility

Required Actions

Employee

Registers for course(s) during regular registration period. Completes and signs the Tuition Remission Application, available on the Human Resources webpage and submits it with the Student Detail Schedule to his/her immediate supervisor for review.

If the student’s course load changes, immediately notifies Human Resources in writing.

Immediate Supervisor &

Employee

If an approved course is scheduled to meet during an employee’s regularly scheduled work hours, the immediate supervisor will advise the employee if his/her work hours must be rescheduled; or, if the employees class hours must be reported as vacation/personal leave.

Immediate Supervisor & Area VP

Promptly reviews the application and advises the employee if his/her request is approved or denied.

Immediate Supervisor

Signs the approved application and forwards original document(s) to the Human Resources Office by term deadlines:

Fall Term                          First Day of Class

Spring Term                      First Day of Class

Summer I and II Term       First Day of Class

Human Resources

Verifies employee eligibility and that the courses on the application match the Student Detail Schedule. Sends a copy of the application and Student Detail Schedule to Financial Aid for processing.

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