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Club Members and Meetings

Recruiting Members

  1. Why should students become a part of your organization? 
    Share goals and the mission of your group. Ask current members why they joined and share their experiences with others. Be specific about your programs; you worked hard!
  2. Publicize! Word of mouth is extremely effective. Email, announcements, fliers, and the involvement fair are just some of the ways you can recruit students to belong to your organization.
  3. Make a list of all the benefits and opportunities that new members will receive for their involvement. Give students a desire for accomplishment and make sure you let others know why the club is important.
  4. Recruitment is an ongoing process. This is not only something you do in the beginning of the semester, it’s something that you can do all year long.
  5. Get involved in opportunities that educate people about your organization. Be available at all events, not just your own, to answer questions and recruit!

Retaining Members

  • Motivation: Motivation is contagious! Motivating your members is a great way to make them feel a part of the team. Recognition, job satisfaction, and food are just a few simple incentives for motivation.
  • Recognition: This on-going activity is for members to express their appreciation for each other’s contributions. Feedback, attention, and acknowledgement are a few key factors in creating a successful club.
  • Delegation: This responsibility is for current leaders to communicate and help others in their group feel important and recognized.

Members must:

  • have a sense of belonging
  • feel welcomed and be able to give input into the organization
  • assist in some aspect of planning events and goals
  • be “in the know” - communication to all members is a huge factor in retaining students every year
  • see that progress is being made toward the goals of the organization
  • have some responsibility or ownership within the organization
  • have confidence and trust in the organization and other members of the group
  • have fun!

Academic and Disciplinary Standing for Students in a Club
The overall grade point averages (GPA) of all officers/members must be 2.0 or above (unless a higher minimum is specified in the organization’s constitution). The club advisor and the Center for Student Engagement and Leadership monitor grades.

All club members must be enrolled as undergraduate students with Cabrini University and be in good academic and disciplinary standing.

A student on disciplinary or academic probation (overall GPA below 2.0) is ineligible to participate in co-curricular activities as an officer, director, or member of any club activity.

The club advisor and Center for Student Engagement and Leadership will inform students of their ineligibility. Ineligible students, when informed, may not be active in the group until they are in good academic and/or disciplinary standing and are removed from the probation list.

Students can appeal to the Director of the Center for Student Engagement and Leadership for extenuating reasons.

How to Run a Successful Meeting

Before the Meeting:

  • Make sure your meeting room is reserved properly. Submit room requests 10 days in advance of the meeting via the Event Request Form
  • Prepare an agenda, see below.
  • Invite club members to attend.

During the Meeting:

  • Start on time.
  • Follow the agenda.
  • Manage your time.
  • Be open-minded.
  • Write down meeting minutes, especially if taking a vote.
  • Have fun!

After the Meeting:

  • Prepare the meeting minutes and begin sending them to members.
  • Send the minutes to everyone in the group, even those who weren’t able to attend the meeting.
  • Evaluate the meeting and begin to plan for the next one.

Sample Meeting Agenda

  1. Call to Order
  2. Roll Call
  3. Reading of the Minutes - The Secretary reads a record of the last meeting.
  4. Officers’ Reports - Officers give reports to the group when called on.
  5. Committee Reports - List committee reports in order.
  6. Special Reports - important business previously designated for consideration at this meeting
  7. Unfinished Business - introduction of new topics
  8. New Business - informing the club about other subjects and events
  9. Announcements
  10. Adjournment

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