Preferred vendors will be selected by the Business Office in conjunction with pertinent departments for products and services purchased on a regular basis with a high dollar spend.
All departments are required to use these vendors unless an exception is granted by the Controller or Vice President of Finance.
Per the Purchasing policy, bids are required on purchases great than $5,000.
For purchases greater than $5,000 from preferred vendors, bidding will be required unless otherwise indicated on the specific policy for that type of goods/service.
Office Depot charges should be reviewed monthly by the Budget Manager in Banner Self Service. Details of these charges can be found at the Office Depot site. After your review, please contact Patti Casey or Liz Kanaras with any questions.
Office Depot - business.officedepot.com
If you do not have a password and need one to access this link, please call Elizabeth Kanaras at 610.902.8283.
CRW Graphics - crwgraphics.com
Representative: Elliot Schindler
(Mobile 215.266.4513 / Office 856.662.9111 x2268, email@example.com)
Products: Business cards, letterhead, envelopes, fliers, posters, postcards, brochures, booklets, magazines, etc.
- Exclusive printer for business cards and other stationery
CRW Graphics provides many printing services and is a good choice for larger orders and specialty printing.
KCB Printing (Havertown, PA 19083) - kcbprintresources.com
- Representative: Rich Carlin, President
Products: Fliers, postcards, event programs, posters, vinyl signs, banners, event signage.
KCB is an excellent choice for smaller print needs and quick turnarounds, as well as outdoor banners and signs.
Pride Products (Springfield, NJ 07081) - pride-products.com
- Representative: Ellen Straus, Client Services Manager
(973.564.6300 x106, firstname.lastname@example.org)
Products: This is Cabrini’s primary promotional/giveaway vendor, offering a wide selection of products (including T‑shirts, tablecloths, banners, and other tradeshow accessories.
As a preferred client, Pride Products offers Cabrini “next column pricing” on all orders, meaning that if the quantity price breaks are at 250 and 500 and Cabrini orders 250, Pride gives the 500-piece price.
U of Promo - uofpromo.com
- Representative: Jim Reis
U of Promo offers to match any quote you receive from another vendor, and will add a 10% discount on top of that.
Image Team Outfitters - imageusa.net
- Representative: Tony Mazzeo
Image Team Outfitters is Cabrini's in-house screen printing and embroidery vendor, and also offers "next column pricing" on all orders.
Creative and Artwork
All preferred vendors work directly with the Marketing and Communications Department to identify appropriate logo usage and brand standards.
For promotional item ordering, the vendor will work directly with Cabrini personnel in the creation of materials. If the vendor is unsure of a branding standard, it will reach out to Marketing and Communication for clearance.
For printed materials, the preferred vendors have the brand guidelines and visual identity guide for all work done for the University. Epic Litho, Cabrini’s primary print vendor, has a portal designed to accommodate direct orders from anyone at Cabrini for letterhead, business cards, and other stationery needs.
If an exception is required, it must be done via email to the Controller or Vice President of Finance with justification for the exception prior to any order.
Examples of potential approved exceptions include product availability or significantly lower cost. Personal relationships with a vendor do not justify an exception.
Any valid exception requests will need approval by the Business Office and the Vice President of Marketing and Communications.
Preferred vendors are selected based on the following criteria:
- exceptional service in meeting University demands
- appropriate follow-up and adherence to University policies
- pricing that is consistent and fair
- delivery of quality product
These relationships are established in two ways:
- a contract is established based on the results of a formal competitive bid process managed by the Business Office
- current providers are invited to submit a proposal
To preserve the integrity of Cabrini’s purchasing practices, the status of all preferred vendors will be reviewed every three years.
Vendors selected as preferred vendors are determined to represent the best overall value to Cabrini. A pricing agreement is established based on a negotiation between Cabrini and the vendor.