Budgeting

The Business Office at Cabrini University coordinates budgeting with other departments, Human Resources, Cabinet, and the Budget Advisory Committee.

• Banner Codes Accounts - PDF
• Banner Codes Organizations - PDF
• Budget Adjustment - PDF
• Journal Entry (Transaction Correction Form) - PDF
• Self-Service Banner Form
• Self-Service Banner Training:

  http://assets.mycourselabs.com/partner/CAB/SSB_Budget_Tutorial.html

Budget Terms

Budget Manager: individuals—most often directors, department chairs, and vice presidents—who have signature authority over departmental budgets

Organization Code: a departmental budget code

Account Code: a type of expenditure, e.g., office supplies

Budget Increases: projected expenses that relate to new personnel, supplies, or services not currently in the operational budget

Fact-based Expenses: expenses that occur largely out of Cabrini’s control, or at least without major changes to the working environment

• Utility cost increases
• Health insurance increases
• Promises made to an accrediting agency
• Contractual obligations from Follett, CSI, Sodexo, Drexel, and others

Revenue Center Managers/Forecasters: individuals responsible for providing revenue forecasts

Budgeting Timeline

• Request preliminary forecast projections, templates distributed
  • New and returning student projections, financial aid projections
  • New programs identified
  • Staffing forecasts
  • Revenue forecasts
    • Enrollment
    • Housing
    • Endowment
    • Institutional Advancement
    • Facilities Rentals
    • Other
  • Pro-forma’s directly related to new revenue-generating programs (on-going)
  • Forecast projections due back to Business Office
    • Meeting scheduled to review forecasting submissions
      • Revenue forecast meetings with Academic Affairs and Enrollment
      • Staffing meetings with Academic Affairs and Human Resources

November

December

• Review and Approval of Budget Process by Cabinet

January

• President’s budget memorandum focusing on institutional priorities and “must do” initiatives is released to Cabinet and budget managers
• Preliminary review of forecast with Board of Trustees

February

• Budget reports sent to each vice president for further distribution to budget managers
• Salary reports sent to each vice president
• Revenue center managers submit any revenue forecasts updates to the Business Office
  • Budget managers submit preliminary submit budget reallocation, capital, and revenue-generating program requests to their Vice President
    
    • Vice presidents refine/clarify budget to ensure conformity with institutional priorities
    • Vice presidents submit requests from their respective area to Assistant Director of Budget and Financial Planning

March

• Finance area conducts meetings with each vice president regarding their budgets
• Requests analyzed and further refined relative to current projections
• Budget request package developed for board presentation