Cabrini Computer Policies

The Department of Information Technology & Resources (ITR) is responsible for all College-owned computer hardware and software (e.g. faculty/staff computers, computer labs/classrooms, Cabrini standard software). At the time of the budget process, each department allocates funds in their budget for any special hardware and software intended for their particular use (e.g. computers for new positions, peripheral replacements such as docking stations, printers, scanners, fax machines, supplies, and department-specific software). Please note: ITR must be included in the hardware/software budget and purchase approval processes.

When considering a technology purchase, departments are expected to work with ITR for review in the context of campus standards, network integrity, support resources, possible savings through combined orders, etc. At the time of purchase, the Business Office will send completed purchase orders to ITR, and—if there are no issues requiring resolution—ITR will sign the purchase order and forward it back to the Business Office.

ITR is available to provide advisory assistance to departments as they prepare their budget requests or purchases.

If a department obtains a new staff or faculty employment position, then the department allocates funding for either a desktop or laptop computer, and computer accessories/peripherals for the new position. ITR will assist by providing specifications and a quote.

After the department allocates funds the initial computer purchase, the ITR department installs necessary software on the computer, enters the computer information into the inventory, and deploys the computer at your designated location.

After approximately 4 years, ITR will have allocated funding and will purchase a new or newer replacement for the computer.

However, if a new computer is requested prior to the 4th year, the department provides funding for the new computer. If a department desires the replacement machine to be of a different type, they must notify ITR in writing prior to February 1st. If there is a price increase, then the department funds the difference.

Please note: PCs are not replaced with Macs, but Macs may be replaced by PCs. Also, for all laptop replacements, ITR will only replace the laptop itself. Docks, monitors, mice, keyboards, and other peripherals must be budgeted for by the department.

ITR has 10 loaner laptops available to faculty and staff for school functions such as advising, orientation arena-style registration and classroom presentations. Many of our classrooms are already equipped with PCs or Macs installed in the podiums or multimedia carts. The loaner laptops are made available to faculty for use in those classrooms that do not have installed units. These may be checked out at the ITR office before classes and returned immediately afterwards.

The laptops are not available for extended periods, overnight, over weekends or longer. The requestor, faculty or staff member only, must personally sign out and return the unit. At sign in we require the date and expected time for return. Without this information the unit cannot be signed out. It is advisable to reserve laptops in advance, since there are a limited number.

Many departments at Cabrini own laptops and may make these available within the department for longer term loans. Other sources for a number of laptops are the Holy Spirit Library, which has several machines kept charged for use within the library facility. Similarly, the science department maintains five laptop carts within the Iadarola Center; for more information, contact the science department chair.

The computers used by faculty and staff members in College departments are fixed assets of Cabrini College, whether purchased by ITR or by the departments. When such computers are replaced, there are several options for disposing of the old machines:

• If the computer is still within its 4-year life cycle and of value for use by another staff member, it may be reassigned by ITR.
• If the computer is outside its 4-year life cycle, it will be removed from circulation by ITR. These computers will then be processed through the President of Cabrini College for donation to schools and non-profit agencies that have requested used computers.
• If the computer is not functional and not worth repair, it will be removed by ITR for sustainable recycling in accordance with established safety procedures.
• Cabrini College does not offer retired equipment for use as shared computers for student workers or volunteers.
• Cabrini College does not offer retired equipment for sale to members of the College community.