Cabrini College - Information Technology & Resources CabriniOne - Using Email CabriniOne Email is the mail system used within CabriniOne. This document will cover the basics of CabriniOne Email. You will learn how to: Getting Started. Configure options within email. Change mail preferences. Set a signature. Change address book preferences. Retrieve mail from external accounts. Compose, send, read, reply to and delete a message. Create and file messages in folders. Sending, Viewing, Opening and Saving Attachments. Use address books and mailing or distribution lists. Print email. Exiting email. Getting Started Students, Faculty and Staff must login to their CabriniOne account through a web browser, such as Internet Explorer, Netscape, or Firefox(v1.1+). Type in your Cabrini Email username in the Username box, and your Cabrini Email password in the Password box then click OK. If this is your first time logging into CabriniOne you may get a Let's Begin button. Completion of the Personal Profile is optional and you do not have to accept the clickstream tracking. You will be welcomed to the CabriniOne webpage. Click on the Email icon  to get in to the CabriniOne Email. You will have to supply your Email password the very first time you use CabriniOne Email. Note: If you just activated your accounts it takes anywhere from 30-45 minutes before it is ready for use. A. Type your Email password in the Password box. B. Type your Email password in the Confirm Password box. C. Click on OK and then Done.     Please note: If you change your Email password, you will have to supply it again. D. Click on the Email Tab. The window below will appear. The Inbox, Drafts, Sent and Deleted (trash) folders should have been set up. If not, try to redo the steps above. In the example to the left an external account has been set up. Back to Top Configure options within email. Click on the Options Tab. The window below will appear. (A brief description is below each option. A full explanation of each is below.) Note: The Password Changes option for other e-mail accounts will not work. Back to Top Change mail preferences. Click on Mail Preferences. The window below will appear. Deleted Messages: You can either have your deleted messages sent to the trash or deleted from system. If you have them sent to the trash, you will have to delete them from the trash. This will give you another opportunity to save messages if you made a mistake. Delete from system will delete messages permanently from the system. Sent Messages: Allows you to set whether a confirmation appears after you send a message. Messages per page: Allows you to specify how many messages will be displayed on a page. Message Headers: Allows you to set whether the system will display the entire header of a message or a brief header with the message. Requesting Read Receipts: Allows you to specify whether the compose message screen will contain an option to request a read receipt when you send a message. Click on Ok once you set your Mail Preferences option. Back to Top Set a signature. Click on Signature. The window below will appear. A signature file can be added to any message that you send. It may contain information such as your title, school or office address, and email address. You may check the box to add the signature to all your messages by default. Click on Ok. Change address book preferences. Click on Address Book Preferences. The window below will appear. You may set the number of contacts or email addresses that will appear on each page. Back to Top Retrieve mail from external accounts. CabriniOne allows you to retrieve email from accounts other that your university email account. You must know whether your external email provider's mail is IMAP or POP compliant. Find out what the IMAP or POP address is for the server. Some external email may not work within CabriniOne. Click on the Email Icon. Click on the Options Tab. Click on Retrieve Other Mail. In the Add Other Account Window enter: The Account Name (Yahoo, RoadRunner etc.) and IMAP or POP. Click Add. Enter the External Mail Server (e.g. pop.mail.yahoo.com). Enter your Email address at the external mail server (e.g. Jane_Student@yahoo.com). Enter your Userid on the other mail server (e.g. Jane_Student). Enter your Password on the other mail server. Enter your Password on the other mail server again. For POP accounts only, choose to leave email on server. Click OK. Click on the E-mail tab. Back to Top Compose, send, read, reply to and delete a message. Composing Click on the the Compose icon to compose a new message. The following window will appear. You can send email to the following recipient types: To - Primary recipients of a message CC - Carbon copy for secondary recipients. Bcc - Blind carbon copy for secondary recipients not identified to the other recipients. Primarily, you will be using the To recipient more so than the others. To compose a message, type in the email address of the recipient you with to send mail to. Type a Subject in the Subject box, and then type your Message in the Message box. To keep a copy of mail that you are sending, click in the box beside Save a copy to the Sent Folder and click on the box beside Add Signature if you wish to include your signature file. Click on the box beside Request Read Receipt if you would like to know if the recipient of your email has read it. Sending Click on the Send button when you are ready to send your message. You will be told who your message has been sent to. Click OK. Reading Click on the Get Mail icon to update your InBox with new messages. There will be a From, Subject, Size and Date/Time as InBox headers. To read a message, click on the messageyou would like to read. Another window will appear at the bottom of the InBox folder with your message. Replying To reply to a message, click on the Reply icon to respond to the sender alone or the Reply All icon to respond to all addresses in the message. Deleting You may delete messages from the InBox window or after reading a message. To delete a message from the InBox window, click the check box beside the message, and then click the Delete icon. To delete a message after reading it, simply click the Delete icon that is at the top or bottom of the message. Back to Top Create and file messages in folders. Folders are used to organize your mail messages into categories. For example, you may wish to use a different folder for each one of your courses. Creating Folders To create a new folder, click the Create button of the folders window. Type in a folder name in the New Folder Name box. Select the Inbox location for your folder under the New Folder Location list. Please see the note below. Filing You should file messages you want to keep into folders. This will keep your InBox from being cluttered with old messages. You may file messages from the InBox list or one that that you are currently reading. To file a message that you are currently reading, select the Move icon. You will be prompted to select a destination folder. Select the folder, and click Ok. To file a message from your InBox, click the check box beside the message, and follow the directions above. Back to Top Sending, Viewing, Opening and Saving Attachments. Attachments are files or documents that are sent to a recipient via email. Follow the instructions below for attaching files. Sending Click on the Compose Msg icon. Type in the recipient's email address at the To: prompt Click on the Attach () button. The window below will appear. Choose a file to attach by clicking the Browse button. Select the file that you would like to attach. Click the Attach button. You will notice that the file will appear in the files list. If you would like to remove a file, select the file and click the Remove button. Click the OK button, and then the Send button. Viewing and Opening Attachments Messages with File attachments will appear in your InBox with a paper clip beside the subject. Click on the message to read the message. You will see the name of the file beside the paper clip as in the diagram to the left. Click on the filename, and the window below will appear. You will prompted to Open the file or Save it to disk. Opening the file will open the file in its native application, such as Microsoft Word. Saving the file to disk will prompt you for a disk location. Note: Files may not open if the appropriate helper applications are not installed in Netscape or Internet Explorer. Back to Top Use address books and mailing or distribution lists. An address book is used to store email addresses of individual recipients, while a mailing or distribution list stores email addresses of many people. For example, you would use a mailing or distribution list for a class. Address Book Click on the Address Book tab to create a new address book. The following window will appear. Adding New Contact In the Address Book window, click on New Contact icon to add an individual recipient to your book. You will be prompted to type in some personal information (First Name, Last Name and Display Name), and contact information (Email address, Phone Number, and Notes). You must type information in the Display Name box and the Email Address box. They are required fields, while the others are not. Click on Ok once you get all the information type in. Each New Contact will be added in the All Contacts Group. New Group (Mailing or Distribution List) Recipients must be added by first creating a New Contact before they can be added to a New Group. Create a new contact for each individual you would like added to the group. Once you get all the individuals typed in, click on the New Group icon. The following window will appear. Type in a name for the group in the New Group box. There should be a list of all the individuals that you added a New Contact for. Select the individual that you would like added to the group by clicking on their contact name. Click on the right arrow, and the individualwill be added the New Group. Once you add all the individuals to the group, click on OK. To send a message to the group, type in the Group Name in the To field of the Compose Message window or by selecting the group from the pull-down menu and clicking Email group. Back to Top Print email. You may print a message by clicking on the Print Message icon. Your operating system Windows or Macintosh may ask you to confirm the printer settings. Back to Top Exiting email. Click the Exit button to get out of CabriniOne Email.