Cabrini College Information Technology and Resources Home

Leaving the College Policies

Staff

The staff member's assigned computer equipment will be removed by ITR to be backed up and reimaged. When the position is filled, ITR will deploy the equipment to the new employee.

When a staff member terminates employment (either voluntarily or involuntarily) and they do not have another role, that person’s access to all their accounts will be removed on the day of termination. Any generic email accounts will be transferred to their supervisor. If a request has been made by the employee’s supervisor and approved by the HR Director and CFO, the supervisor may gain full mailbox access to the employee's email and personal network drive for a limited time, typically two weeks, as well as access to the local C drive files of the employee's assigned machine.

The staff member's email account will remain open, keeping forwarding and automatic replies functional, for 30 days past the date of termination, unless otherwise requested by their department.

If the staff member also has a past or present student role, they will lose access to all employee systems (including any Microsoft Exchange email account) but retain any computing privileges granted to students (such as a CabriniOne email account). Please see the Multiple Relationships to the College section below for details.

Faculty

The faculty member's assigned computer equipment will be removed by ITR to be backed up and reimaged. When the position is filled, ITR will deploy the equipment to the new employee.

Faculty who leave before retirement may keep their primary email account and email forwarding for one year from the end of the last term in which they taught. Any generic email accounts will be transferred to their supervisor upon notice of termination. This covers the case of adjunct faculty members who teach one course per year, usually in the same term.

If the faculty member also has a past or present student role, they will lose access to all employee systems (including any Microsoft Exchange email account) but retain any computing privileges granted to students (such as a CabriniOne email account). Please see the Multiple Relationships to the College section below for details.

Emeriti

Faculty and staff members retiring from the college may request to keep (or reactivate) any or all of the following services indefinitely:

Contact the ITR Help Desk to initiate such a request. If no request for continuance is received within 30 days after retirement, the account will be scheduled for deletion. Continuation of retirees' accounts service will be reviewed annually. Please confirm your continuing need for this service once each year by sending an email to ITRhelp@cabrini.edu during the Fall term.

Graduating Students

First two years

Graduating students may keep their Cabrini email accounts for two years after graduation. Your address (including your official email address and your personal alias, if you established one) is retained for two years.

After first two years

Two years after graduation the email account is closed. Stored email files are deleted, and the personal alias is turned off. Before your account is deleted, it is your responsibility to copy any email files you wish to keep and to forward your email to a personal email account.

Long-term email forwarding

Long-term email forwarding is available for your userid and your official email address. Note that once your email account is closed, you will no longer be able to re-set your forwarding.

Cabrini domain account

Your Cabrini domain account is turned off approximately 30 days after graduation. Files stored in personal network storage are deleted.

Early account deletion

Contact the Help Desk to have your account closed sooner if you wish.

Students who Leave Before Graduation

Students who leave the college without completion of their degree or other program may keep their email accounts and forwarding usually one year from the last term when they were registered.

Dismissed Employees, Faculty and Students

If you are invited to leave the college 'for cause', your email and domain privileges will be terminated immediately upon receipt of notification by ITR.

Deceased Users

When the holder of an account passes away, if requested (and approved by a Dean, Director, Vice President or President), the Department of Information, Technology and Resources will provide access to that person’s account to one of the following for a limited time as appropriate: chair or supervisor of the department, College administrator or immediate family member of the deceased.

Multiple Relationships to the College

Some individuals have more than one affiliation with the college. A faculty member may also be an alumnus, a staff member may be a student, a staff member may be a part-time faculty member, etc.

A person with multiple roles will receive the account benefits that give the individual the maximum advantage unless other considerations override that benefit. When one relationship ends, coverage reverts to that appropriate for the remaining relationship(s).