Driver Eligibility for College Vehicles
Faculty, staff, student, or approved volunteer—19-years old—student, student employee, student volunteer
Valid United States Driver's License for at least two years
Public Safety Department will photocopy driver's license for records.
Driven at least 2,000 miles in the United States during last two years
Have no more than five traffic violation points under state law or converted from other states' point systems; Public Safety will conduct MVR checks on all applicants.
Have no chargeable accidents within past 24 months
Have no convictions (within past five years) for driving under the influence of alcohol or drugs or other major violations, such as reckless driving, hit and run, driving with a suspended license, or fleeing from a police officer
Drivers are required to immediately notify Public Safety Department if the status of their MVR or driver's license has changed.
Cabrini College reserves the right to actively pull selected and/or all MVRs on active drivers.
Driver Training/Testing for College Vehicles
Vehicle Usage Policy review is required for all drivers on an annual basis.
Driver training is required for all student drivers once every year.
Faculty/staff driver training is required upon hire. Faculty/staff enrolled as students are considered faculty/staff for this policy.
Drivers of vans are required to pass a road test prior to receiving authorization to drive vans.
Drivers must complete Vehicle Usage Policy review and necessary training/testing three weeks prior to driving vehicles; this is necessary to complete MVR check.
MVR check for all student drivers will be conducted annually; cost may be charged to each department.
MVR checks for all faculty/staff will be conducted one time but it is the responsibility of the employee to report any changes to their driving record to the Public Safety Director.
Driver training and road tests will be scheduled with the Public Safety Department by making an appointment by calling 610-902-8245. Individual or group training/testing sessions must be scheduled before driving a Cabrini-owned or rented van.
Vehicle Operation/Rules for College Vehicles
College vehicles should not be used for personal or non-College business unless approved by the Vice President for Finance.
Student Clubs/Organizations traveling without their advisor are not permitted to travel more than 200 miles one way, unless previously approved by Public Safety Department. Requests should be submitted to Public Safety no less than five business days before trip.
Drivers are not permitted to drive more than four continuous hours without rotating drivers or stopping for a rest period.
Drivers are not permitted to drive more than 10 hours during any one day.
Driving is not permitted between midnight and 6 a.m. unless previously approved by Public Safety. Requests should be submitted to Public Safety no less than five business days before trip.
Drivers are responsible for obeying and enforcing all rules, regulations, terms and conditions as set forth in the Cabrini College Vehicle Usage Policy.
Drivers are responsible for obeying all federal, state and local traffic laws, as well as campus traffic rules and regulations. Traffic tickets are the responsibility of the driver, not the College.
Drivers are responsible for safe and proper use of College vehicles.
Drivers are not permitted to allow passengers to operate the vehicle, unless the passenger is an approved driver.
Seat belts must be worn at all times. The number of acceptable passengers in a vehicle will be determined by the number of operating seatbelts.
Alcohol and illegal drugs are not permitted to be transported or consumed in College vehicles.
Smoking is not permitted in College vehicles.
Cell phones and texting are not permitted to be used by the driver while operating the vehicle.
Radar detectors and radar jamming equipment are not permitted to be used in College vehicles.
Animals, other than trained service animals, are not permitted in College vehicles unless previously approved by the Public Safety Department. Requests should be submitted to Public Safety no less than five business days before trip.
Drivers are not permitted to operate a College vehicle under the influence of alcohol or illegal drugs or while using a prescription and non-prescription medication that has any warning of any impairment, including a warning for drowsiness or not to use when operating heavy machinery.
In the event of an accident or other emergency, contact local law enforcement authorities as appropriate and notify Public Safety at 610-902-8245. This applies to College vehicles, College rented vehicles, and personal vehicles.
Failure to report may result in the revocation of your authorization to drive on behalf of the College. Accidents will be investigated by the Cabrini College Public Safety Department and possibly the Safety Committee, and disciplinary action may be taken.
Drivers are responsible for determining if driving conditions are not appropriate for continuing trip. Weather conditions, vehicle conditions, or driver's physical condition may determine whether to continue.
Hazardous materials are not permitted to be transported in College vehicles unless previously approved by the Public Safety Department. Request should be submitted to Public Safety Department no less than five business days before the trip.
Firearms and other weapons are not permitted to be transported in College vehicles unless previously approved by Public Safety Department. Requests should be submitted to Public Safety Department no less than five business days before trip.
Drivers are not permitted to pick up hitchhikers.
Drivers are not permitted to operate a vehicle with anything on top of the vehicle or with anything protruding from a window or door unless previously approved by Public Safety Department. Requests should be submitted to the Public Safety Department no less than five business days before trip.
Drivers are not permitted to operate a van to push or tow any vehicle, trailer or equipment unless previously approved by Public Safety Department. Request should be submitted to Public Safety Department no less than five business days before trip.
Drivers should turn vehicle off, remove the keys and lock the vehicle when it is left unattended. Vehicles shall not be left idling when unoccupied.
Drivers are responsible for returning vehicles in a clean condition. College vehicles that are left dirty will be cleaned and the department that last used the vehicle will be charged.
Drivers should notify Public Safety Department of any unavoidable delays that may cause the vehicle to be returned later than scheduled.
In the event of an accident, the deductible will be paid by the department if the driver was determined to be negligent. Driver’s personal insurance will be primary in the event of an accident.
If the College does not have an appropriate vehicle available, vehicles can be rented through a rental agency by the requesting department.
Only approved drivers should be renting vehicles on behalf of the College.
Insurance waiver must be completed and signed by driver and all passengers.
Rental agency may have more stringent age requirements for drivers.
Fifteen-passenger vans will not be permitted for rentals.
When renting a vehicle from a rental agency, drivers are still required to follow the Vehicle Usage Policy.
The insurance offered by the rental company should not be purchased. Liability and physical damage are covered under the College’s business auto policy.
Rental fees will be charged to the budget of the renting department.
Previously reserved college vans must be signed out between 8 a.m. and 6 p.m. However, all vehicles must be returned when scheduled by stopping at the Public Safety Department for a vehicle inspection and to return the keys and equipment.
If vans will be returned much later than originally reserved, please contact public safety as soon as the delay is realized. This is necessary, because the van may be scheduled for use that is dependent upon timely return.
Only the designated, approved driver may sign out the reserved van.
A valid driver's license will be required to sign out a College vehicle.
Drivers must verify vehicle reservation information above if signing out a College vehicle.
Drivers must complete the Assumption of Risk, Waiver, and Release Liability Form before leaving campus. This form will have the names of all your passengers, date, and signature of all for each trip—NO EXCEPTIONS.
Prior to driving, drivers must conduct a vehicle inspection of the vehicle and report any existing damage to Public Safety Department, as well as noting the starting and ending mileage and confirming that the following are operational and in good working order: brakes, parking brake, steering mechanism, horn, windshield wipers/washers, rear-vision mirrors, lights, and tires/wheels and ensure that all emergency equipment and documents are in vehicle.
Drivers should return College vehicles to their assigned parking space in the assigned gravel lot unless otherwise indicated.
Drivers should conduct a post-trip vehicle inspection noting any damage or safety concerns on the Van Checklist. Ending mileage should be noted on the Van Checklist for fuel charge back.
Keys, Van Checklist, and the Vehicle Accident Report, if need be, should be returned to the Public Safety Department upon return of College vehicles.
Get other driver's information: name, date of birth, driver's license number and state, phone number, address, insurance company and policy number, license plate number, make/model/year of vehicle, damage to vehicle, injury to driver (if any), date, time, road and weather conditions, names and phone numbers of any passengers, injuries to any passengers, names and phone numbers of any witnesses
Scheduling The Coordinator of Campus Scheduling is responsible for the scheduling of all vehicles used for College-sponsored activities. The administrative assistant for Residence Life will provide back-up support for the coordinator of scheduling as required to avoid disruption of the process.
The Coordinator of Campus Scheduling will contact the administrative assistant for Residence Life when assistance is needed. In the event of a planned absence, the coordinator will notify the administrative assistant at least one week in advance, when possible.
The administrative assistant for the Wolfington Center will serve as the contact for all faculty requiring vans for service learning.
After consulting the van calendar for availability, the administrative assistant for the Wolfington Center will advise the Coordinator of Campus Scheduling of the reservation request.
All requests to schedule vans must be made a minimum of five days before needed and made through the online scheduling system or by sending a completed van reservation form to the coordinator of campus scheduling.
When requests do not conform to the van management policy, the request will be directed by the coordinator to the director of administrative services for approval. If necessary, the director of administrative services will seek approval from the vice president of finance and administration for any non-conforming request.
Public Safety will be responsible for downloading a daily reservation list. The Coordinator of Campus Scheduling will advise Public Safety of any last minute changes to the reservation list.
Van requests will be processed on a first-come, first-served basis. In the event of conflicting requests, reservations will be processed and confirmed according to the following priorities:
Priority One – Academic Service Learning: service-learning experiences
Priority Two – Other Academic Uses: trips of off-campus programs related to a living-learning community (LLC), Saturday seminar, etc.
Priority Three – Student Activities: student activities scheduled through the Center for Student Engagement & Leadership, Wolfington Center, Campus Ministry, Athletics (for requests requiring more than two vans), or Intramurals & Recreation
Priority Four – Clubs & Organizations: activities scheduled by individual academic and co-curricular student groups, clubs, and organizations
Priority Five – Faculty/Administration Use: trips for large groups of faculty or administration for work-related activities
Priority Six, All other campus activities and events
Requests may be submitted at any time, but will not be confirmed earlier than two weeks before the start of the fall semester in which use is requested.
Priority three, four, five, and six requests will not be confirmed prior to the start of the fall semester in which use is requested.
Van Distribution Athletics will be given priority one status on a maximum of two vans as required to meet transportation needs for scheduled athletic contests. Athletics must provide the scheduling coordinator with a schedule of specific dates and times van usage is required as soon as the athletic schedule is determined. When their schedule has been accommodated, the vans will be returned to the fleet inventory.
Vans will be assigned by the scheduling coordinator based on the number of occupants and fleet availability. Requestors may not request specific vans for purposes other than accessibility for mobility-impaired passengers.
Individuals/groups are to submit a completed Van Request Form located at cabrini.edu/PublicSafety or reserve through the online scheduling system located at http://ems.cabrini.edu at least five days in advance. The administrative assistant for Residence Life will have access to the van scheduling system and will be listed on the scheduling coordinator’s voice mail as an alternate contact.
Vans must be reserved and confirmed before the event is in the final planning stages (e.g., printing materials, advertising the event, etc.) to ensure availability.
All requests for vans will be acknowledged within three working days. If there is a compelling need for immediate confirmation of a request, the requestor should contact the scheduling coordinator via telephone after submitting a completed van request form.
Groups requesting a van must have at least one approved driver per van requested (more than one may be necessary for longer trips). Public Safety is responsible for testing and maintaining records on approved drivers. An application for driving permits may be obtained at cabrini.edu/PublicSafety.
All requests submitted by students/student groups must have the approval of Student Engagement and Leadership and submit a copy of an Event Registration Form to the scheduling coordinator.
The Wolfington Center will facilitate all faculty requests for service learning.
Vans may be reserved for regularly scheduled use (weekly, monthly, etc.) only on a semester-by-semester basis.
Please plan ahead! Due to anticipated high demand, vans may not be available for last-minute requests.
Individuals/groups using College vans must abide by the Van Usage Policy.
Cabrini College reserves the right to revoke van scheduling privileges from any individual or group that does not follow the van scheduling or safety policies.
The Coordinator of Campus Scheduling reserves the right to cancel or reassign vans based on institutional issues or emerging needs.