What is the designated time period for the 2012 Summer Hours Program?
The Summer Hours Program begins Friday, June 15, 2012 and ends Friday, July 27, 2012. Who will determine staffing on those designated summer hour Fridays?
With the counsel of their vice president, each department supervisor is responsible for scheduling their employees so that departments that are unable to close early are sufficiently covered until their normal closing time during summer hour Fridays. Who is eligible for the Summer Hours Program?
Full-time benefit eligible staff employees only. Note: Supervisors should manage schedules to insure that part-time employees and temporary staff (employees hired by Cabrini College for a temporary period of time, employment agency temporary workers, and any other non-Cabrini payroll individuals) continue to work the hours for which they were hired. What is the normal work week during Summer Hours?
Each non-exempt and exempt staff member’s normal work schedule will remain the same from Monday through Thursday. All staff participating in summer-hour Fridays must report to work 8:30 a.m. through noon. How should hours worked be recorded for non-exempt (overtime eligible) staff?
Time worked should be recorded as working a full work week at the staff member’s usual hours (i.e. 35 hours, 37.5 hours, or 40 hours respectively). The hours beyond the 12 p.m. dismissal that will not be worked on the designated Fridays are being granted to staff as a courtesy from the College and will not have to be made up or charged against paid leave accruals. How should time be recorded for vacation, sick, or personal days?
If a staff member takes any of the Fridays during the designated summer-hours period as a vacation, sick, or personal day, the three-and-a-half-hour day will be charged against their accrued leave as scheduled. Who is responsible for creating employee work schedules and maintaining coverage?
Each department is responsible for creating employee work schedules and maintaining sufficient coverage during the work week and on summer-hour Fridays for those departments that are unable to close early. Work schedules within each office will be tracked by the respective supervisor and not by the Payroll Office or the Human Resources Department. Non-exempt staff will submit their hours worked per their schedule via Web Time as normal. How do Summer Hours impact vacation that has already been scheduled?
Vacation schedules should be reviewed by supervisors to ensure adequate coverage. As noted above, if a scheduled vacation includes any of the Fridays designated for summer hours, those Fridays will be charged against accrued vacation time as three and a half hours, and the remaining hours should be listed as hours worked. How will summer hours affect pay?
All exempt and non-exempt staff who participate in the summer hours program will be paid as if they’ve worked a full week of work: i.e. 35, 37.5, or 40 hours respectively.
Do summer hours affect overtime pay for non-exempt (overtime-eligible) staff?
No. Overtime pay only occurs when a non-exempt employee works more than 40 hours per work week. Non-exempt staff who work more than 40 hours in a work week are paid overtime at the rate of one and one half times their regular rate of pay per Cabrini’s staff handbook policy and FLSA compliance. Can I take lunch during summer hour Fridays, since we are released at noon?
No. This year the decision was made to allow employees to leave earlier than last year. Because staff will be able to leave at noon, there is no need to take a lunch. Will all departments be able to participate in the summer hours program?
Unfortunately, not all departments will be able to close early during the summer hours program due to the critical role of their position—i.e. public safety, facilities, library staff, etc.—or because they must remain open in the evening. Department supervisors and vice presidents should use discretion in managing schedules within these departments to ensure equitable and fair treatment and so that as many employees as possible are able to participate, while maintaining excellent customer service and the continuation of vital functions. |