In an effort to provide employees with extended weekend time during the summer months, Cabrini is offering a summer hours program for its full-time benefit-eligible staff.
From May 23 through August 5, 2016, full-time employees have the option of having Friday or Monday off and working a total of 34 hours during the other four days of the week.
Employees who have Monday off work Tuesday–Friday.
Employees who have Friday off work Monday–Thursday.
During those four days, employees work 8.5 hours per day with a half-hour lunch:
Department heads must ensure that every employee works 34 hours in four days.
Cabrini does not officially close on Fridays or on Mondays.
Summer hours will not be in effect the week of May 30 – June 3 and the week of July 4 – July 8, 2016, which contain a holiday and four regular seven-hour days.
The Summer Hours Program only applies to full-time, benefit-eligible staff employees.
Supervisors should manage schedules to ensure that part-time employees and temporary staff—hired for a temporary period of time, employment agency temporary workers, and any other non-Cabrini Payroll individuals—continue to work the hours for which they were hired.
All College offices are required to be open and appropriately staffed Monday through Friday throughout the summer.
Voicemail messages should state your hours.
Please do not state that the College is closed on Fridays or on Mondays.
Arrangements for coverage should be made with each department head in consultation with the vice president.
In single-employee departments, arrangements must be made with neighboring department staff to cover one another during absences.
Vacation Schedules Supervisors should review scheduled vacation leave to ensure adequate coverage during these months.
If a scheduled vacation includes any of the scheduled days to work, those days will be charged against accrued vacation time as 8.5 hours per day.
Participation of Critical Offices
Unfortunately, not all departments will be able to participate in the summer hours program as is, because of the critical role of their role—Public Safety, Facilities, Library, Athletics, Conferences & Events, etc.
These designated offices will receive a block of 30 hours to be used at the supervisors’ discretion throughout the summer months.
With the counsel of each vice president, department supervisors are responsible for scheduling employees so they can enjoy some comparable time off.
Pay, Leave, and Overtime A paid personal, sick, or vacation day will be charged as 8.5 hours of paid leave time for those days scheduled to work.
All exempt and non-exempt staff who participate in the summer hours program will be paid for a full week of work: 35, 37.5, or 40 hours respectively.
Summer hours do not affect overtime pay for non-exempt (overtime-eligible) staff.
Overtime pay only occurs when a non-exempt employee works more than 40 hours per workweek.
Non-exempt staff who work more than 40 hours in a workweek are paid overtime at the rate of one and one half times their regular rate of pay per Cabrini’s staff handbook policy and FLSA compliance.
Non-exempt, overtime-eligible staff should report time worked as a full workweek at usual hours: 35 hours, 37.5 hours, or 40 hours respectively.
Non-exempt staff submit hours worked per their schedule via Web Time as normal.
Work schedules within each office will be tracked by the respective supervisor and not by the Payroll Office or the Human Resources Department.