The accounts receivable area of the Business Office manages the cashiering, billing, collection, and student account services functions of the College.
Students, please visit our Billing & Payment Services page for pertinent information and policies.
Important information for College departments is below.
Departmental Deposit Transmittal Form - PDF
Departmental Cash Deposit Policies and Procedures
All deposits must be hand-delivered to the Cavalier Express Center within one business day of receipt of coin, cash, check, or credit card transactions.
Each deposit must be accompanied by a transmittal form completed with the department name, preparer, amount, purpose, and correct Banner budget number to credit.
All transmittal forms must be signed on the prepared by line.
List the individual amounts for checks, cash, coin, and credit cards on the appropriate lines.
An adding machine tape of all check must be attached to the transmittal form. A list can also be prepared in writing or on a spreadsheet.
Only cash/coin will be verified at the time the deposit is brought to the Cavalier Express Center; check and credit card total amounts will be verified when the deposit is made by the Cavalier Express Center staff.
Deposits are made within one business day of receipt and a Cavalier Express Center receipt will be sent to the department to verify the transaction. If there are any discrepancies, the department will be notified by phone.
If cash/coin is present, please provide two copies of the transmittal form. One will be returned to you as verification for receipt of these amounts.
All coins must be wrapped in coin wrappers. These can be obtained from the Cavalier Express Center.
Any credit card deposits—Visa, MasterCard, and Discover only—must include card holder's name, account number, expiration date, number portion of street address, and zip code.
In accordance with the Card Holder Information Security Program (CISP), copies of credit card information cannot be kept in the department that received the transaction. Any credit card information will be maintained in the Cavalier Express Center for 6 months.